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Process Suitability Assessment

Process Suitability Assessment · 3 weeks · ¥25,000

Know where AI belongs in your operation — before committing to it

A structured, three-week review of your candidate processes that produces a written report: ranked by suitability, with cost and effort estimates, and an explicit list of those better left alone.

What this engagement delivers

A clear picture of where you actually stand

After three weeks, you will have a written report stating which of your candidate processes are suited to automated handling and which are not. Every entry in that report carries a reason — not a score with no context, but a plain explanation of what was found and what it means for implementation.

You will also have estimated running costs and internal effort figures for the processes that qualify, so the next conversation — whether with us or with a tool provider — can begin from something concrete rather than from speculation.

What you receive

  • Ranked table of candidate processes, ordered by suitability for automated handling

  • Estimated implementation effort and ongoing running cost for each qualifying process

  • Explicit list of processes not recommended for automation, with stated reasoning for each

  • Written report suitable for sharing with your management team or board

A common situation

Pressure to adopt — without a basis for deciding

Management teams across Japanese industry are being asked the same question: which of our processes should we automate? The question is reasonable. The difficulty is that answering it properly requires examining each process against several specific conditions — volume, variability, error tolerance, documentation quality, and whether sufficient historical examples exist. Most teams are not set up to do that analysis quickly, and most tool providers are not neutral parties when it comes to the answer.

The result is a familiar pattern: a pilot is chosen without a clear basis, expectations are set by the vendor rather than by independent assessment, and the outcome is either disappointing or, at best, harder to interpret than it should have been.

This engagement exists to interrupt that pattern early. If the conditions for a particular process are not in place, that is worth knowing before any commitment is made — not six months into a trial.

How the assessment works

Five criteria. Applied to your actual processes.

What we examine

Volume and consistency

Automated handling performs best on processes with high, stable throughput. We look at whether your volumes are sufficient and whether the inputs arriving at that process are consistent enough to train from.

Variability tolerance

Some processes require fine judgment on edge cases; others follow patterns closely enough that variability is manageable. We assess where yours sit on that range.

Error tolerance and documentation

How errors are handled, and how well your processes are currently documented, both affect whether an automated layer can be introduced responsibly. We review both before drawing conclusions.

What the report states

For every process reviewed, the report states the finding and the reasoning behind it. There is no scoring system that obscures the actual logic — you will be able to see exactly what was found and why it leads to the conclusion it does.

Processes that qualify carry an estimated implementation effort — the internal hours your team would need to commit at each stage — alongside a running cost estimate. These are realistic figures, not optimistic ones.

Processes that do not qualify are listed with their reasons stated. Understanding why something is not suitable is as useful as knowing what is, particularly when that information is communicated to stakeholders who have been expecting a positive recommendation.

The report is yours

The written output is delivered to you and is yours to use as you see fit — whether that is as the basis for an implementation project, a vendor selection process, or a decision to hold off entirely.

What the three weeks look like

A structured engagement, not a consultancy retainer

The assessment runs over three weeks with defined stages and a fixed scope. Below is a typical breakdown of how that time is used, along with an indication of what we will need from your team at each point.

Week 1

Scoping and context

We meet with your team to understand the candidate processes, collect any existing documentation, and agree which processes fall within scope.

Your team's time

2–3 hours across initial meeting and document sharing

Week 2

Assessment work

We apply the five criteria to each process in scope, drawing on the materials gathered and any follow-up clarification needed.

Your team's time

1 hour or less for clarification questions, as needed

Week 3

Report and handover

The written report is prepared, reviewed, and delivered. We present the findings and answer any questions arising from the document.

Your team's time

1–2 hours for the findings review session

Pricing

Transparent, fixed-scope engagement

The Process Suitability Assessment is a fixed-price engagement. There are no add-on fees for additional meetings within the scope, no variable charges based on the number of processes reviewed within the agreed list, and no subsequent obligation to proceed with any further work.

Payment terms and invoicing details are confirmed at the start of the engagement. If your procurement process requires a formal proposal document, we can provide one.

Investment

¥25,000

Fixed price · 3-week engagement

  • Initial scoping meeting and document review

  • Full assessment against five documented criteria

  • Written report with ranked table and reasoning

  • Findings review session with your team

  • No follow-on commitment required

How findings are reached

Criteria-based, not impression-based

Each process is assessed against the same set of documented criteria. The result is a finding grounded in specific, observable characteristics — not a general impression of whether AI seems applicable.

What the assessment covers

  • Transaction volume and input consistency across your candidate processes

  • Degree of variability in inputs and the extent to which it can be handled programmatically

  • Error tolerance — how consequential errors are and how they are currently caught and corrected

  • Documentation quality and the availability of historical examples sufficient for reference

What the report does not claim

  • Guaranteed performance outcomes for any process that proceeds to implementation

  • A recommendation of any specific tool or vendor — that is a separate, later question

  • An obligation for you to proceed with any work following delivery of the report

  • A positive recommendation where conditions are not actually in place — regardless of what was hoped for

Our commitment to you

Independence is the point

The value of this assessment rests on it being independent. OR Path Land has no commercial relationship with any tool vendor, and the report will say what we actually find — not what is easiest to hear or what points toward a next engagement. If the honest answer is that none of your candidate processes meet the conditions for automated handling right now, that is what the report will state.

We also do not require any further commitment at the end of the engagement. The report belongs to you. Whether you proceed with implementation, vendor selection, or decide to revisit the question later is entirely your call.

Before you start

If you are unsure whether this engagement is the right fit, an initial conversation is without obligation. You are welcome to describe your situation and we will tell you honestly whether we think the assessment would be useful to you.

Starting the engagement

What happens when you get in touch

The path from first contact to a completed report is straightforward. Here is what to expect at each point.

01

Send a message

Use the contact form below to introduce yourself. A short description of your situation is enough — no preparation is needed.

02

Initial call

We schedule a short call to understand your candidate processes and confirm whether the assessment scope is a good match.

03

Engagement begins

Once terms are agreed, the three-week timeline starts. Week one opens with the scoping meeting and document collection.

04

Report delivered

The written report is delivered at the end of week three, followed by a review session. You are free to proceed from there as you choose.

Process Suitability Assessment

Three weeks to a clear, written answer

If you are working out which processes to bring to AI — or trying to explain that question to stakeholders — a structured assessment gives you something concrete to build from.

Send a message about this assessment

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